HQ Coordinator

Location:  Dubai (DBV Group HQ)

Reports to:  CEO / Chairman (with close working relationships across the leadership team)

Scope:  Group-wide coordination across all DBV portfolio companies and markets

Travel:  Occasional travel to portfolio company markets as needed

About DRS Buffalo Ventures

DRS Buffalo Ventures (DBV) is a pan-African investment platform building and scaling a portfolio of microfinance and fintech companies across Sub-Saharan Africa. The current portfolio includes Caixa Mulher MCB (Mozambique), Laina Finance (Tanzania), GateOne and Stargate (Zambia), Swift Digital (Malawi), and Chisquare Financial Services (Zimbabwe), with active market entry evaluation underway in Kenya and Nigeria. DBV combines disciplined deal execution with hands-on operational support to help portfolio companies grow responsibly and profitably.

Role Summary

DBV is looking for a highly organized HQ Coordinator to serve as the operational backbone of the group’s headquarters. This role sits at the center of the organization, coordinating communication, information flow, and follow-through between the CEO/Chairman, group leadership, and portfolio company management teams across multiple countries. The ideal candidate is a proactive, detail-oriented generalist who can keep a fast-moving, multi-market organization running smoothly, translate leadership priorities into tracked action items, and act as a trusted point of contact for both internal teams and external stakeholders.

Key Responsibilities

• Act as the central coordination point between DBV HQ and portfolio company teams across Mozambique, Tanzania, Zambia, Malawi, Zimbabwe, and prospective markets.
• Manage the CEO/Chairman’s/HQ calendar, meeting schedules, and travel arrangements across multiple time zones and countries.
• Track group-wide action items, deal milestones, and follow-ups arising from leadership meetings, board meetings, and portfolio company reviews, ensuring accountability and timely completion.
• Prepare, format, and proofread board materials, investor updates, internal memos, and presentations.
• Coordinate logistics for board meetings, leadership offsites, portfolio company visits, and due diligence trips (scheduling, travel, venues, materials).
• Maintain HQ document management systems, ensuring key agreements, reports, and deal records are organized and accessible to the right stakeholders.
• Support onboarding coordination for new portfolio companies and new markets, liaising with local teams, advisors, and counsel. Coordinate submission to relevant authorities in every country or new country.
• Manage day-to-day HQ office operations, including vendor relationships, and administrative processes.
• Serve as a liaison with external parties such as legal counsel, auditors, banks, and regulators on administrative and coordination matters.
• Assist with basic research and information-gathering tasks to support deal execution and market entry work.
• Handle correspondence and communications on behalf of leadership with professionalism and discretion.

Required Qualifications & Experience

• 3+ years of experience in an executive assistant, chief of staff, office manager, or coordinator role, ideally supporting senior leadership.
• Exceptional organizational skills with the ability to manage multiple priorities across different time zones and countries simultaneously.
• Strong written and verbal communication skills in English.
• High level of discretion and sound judgment when handling confidential and sensitive information.
• Proficiency with standard office and productivity tools (Microsoft Office / Google Workspace, calendar and task management systems).
• Comfortable working in a fast-paced, entrepreneurial environment with shifting priorities.

Preferred Qualifications

• Experience working in or supporting a multi-country organization, investment firm, or financial services company.
• Familiarity with Sub-Saharan African business environments.
• Portuguese language proficiency, given the Mozambique operations.
• Prior experience supporting a CEO, Chairman, or C-suite executive directly.
• Basic accounting understanding is an advantage.

What DBV Offers

• A central, high-visibility role at the heart of a fast-growing, multi-country investment platform.
• Direct exposure to group leadership, deal execution, and portfolio company operations across Africa.
• Competitive compensation package, commensurate with experience.
• Opportunity for growth as DBV continues to expand into new markets.